Poster Guidelines

The programme will consist of flash poster sessions followed by a dedicated poster session. Please review the information below for preparing your flash poster talk and poster.

  • Flash Poster talks and Poster Session 1: Monday 11 April from 16:55 to 18:15 UTC
  • Flash Poster talks and Poster Session 2: Tuesday 12 April from 15:20 to 16:40 UTC
  • Flash Poster talks and Poster Session 3: Tuesday 12 April from 17:35 to 18:55 UTC
  • Flash Poster talks and Poster Session 4: Wednesday 13 April from 15:20 to 16:40 UTC
  • Flash Poster talks and Poster Session 5: Wednesday 13 April from 17:45 to 19:05 UTC

Preparing your flash poster talks

The Flash poster talks are meant to be a VERY SHORT (2 minute MAX, ONLY 2 slides) presentation of posters. The author should focus only on the main aim of the research and only mention the key findings. These sessions are supposed to be an introduction to your poster which will be presented in the following poster session. Flash talks will be delivered live and in the order listed on the programme. Please send your slides as a PDF file to claire.garland@iop.org by Wednesday 6 April. 

The event will be hosted using the Zoom platform for talks and Microsoft Teams for posters, announcements, online chat and break rooms, and you will receive invitations to join both platforms shortly. You will also find copies of instructions under the Programme tab on the conference website and in the Teams site and we will continue to update the site with more information as needed.

Preparing your poster

Please prepare your poster and upload to Microsoft Team as described below. We recommend that your poster is saved in PDF format and fits on a single page, ideally in landscape orientation so that it is convenient to view on a computer screen, though alternative layouts are also welcome. You may also choose to upload supporting files in addition to the poster itself, including a short recorded presentation as described below. This can be a recording of you describing your poster, for instance by zooming in on the relevant parts of the poster as you describe them, or it can be a separate slide show. In both cases we recommend that the presentation is short, ideally 2-3 minutes. This presentation will be available to all registered participants, so that they can view it at any time during the conference, ideally before your poster session. The deadline for uploading your poster is Wednesday 6 April. Other supporting material can be uploaded at any time.


Instructions for pre-recording and uploading your content

  • Please record your content using the software of your choosing making sure that you time your presentation to match the time allocated. We would recommend using Zoom to create a local recording, which is available free of charge and works on most platforms. You are also welcome to use an alternative such as PowerPoint or any other suitable technology.
  • Once your presentation is recorded, please login to the Teams site and upload your presentation to the channel ‘Session X - Poster X.NN’ where X is the session number and NN is the number of your poster. This can be done by clicking on the channel name in the
    list of channels on the left hand side of the screen, and then selecting the Files tab and clicking on the Upload button. Please also get in touch with claire.garland@iop.org if you need any assistance with uploading your presentation recording. 
  • During the designated poster session, presenters are asked to be available to answer questions about their poster. At the start of the session please click on the name of your channel ‘Session X - Poster X.NN’, and then click on the Meet button in the top right corner of your screen to start a meeting on this channel. Participants will then be able to join this meeting throughout the poster
    session to learn more about your poster. There will be up to 11 posters per session, meaning there will be up to 11 parallel meetings that participants can join and leave freely during the session. Each poster session has been scheduled to be 55 minutes in length, which should be sufficient time for attendees to visit each poster in the session. Attendees will also have the opportunity to arrange
    virtual meetings with the other participants if required. Please do log in and familiarise yourself with the Teams site once you have been granted access and let me know if you have any questions.

Key dates

Abstract submission deadline:

18 February 2022

Registration deadline:

6 April 2022